The Societies Committee has a bursary to offer grants to Students' Association affliated societies. This money comes from profit within the Union (i.e. bars, Rector's Café, Freshers' Fayre,...etc.).
When should you apply for a Societies Committee Grant?
Grants are awarded based on 2 main criteria:
- Financial Need: The grant form asks you to put in how much money your society is putting into the event, how much is being made from ticket sales, how much has been received through sponsorship, and how the event will cost. The Societies Committee looks at all this information to determine whether there is a financial need for a grant or if your society can self-fund the event.
- Merit of Event: Societies are meant to run events that are both congruent with their aims as well as valuable to their members. The last section of the Grant Form asks you about the merit of your event with regards to the student experience. How is your event beneficial to your members? the University community? Town & Gown relations? Think about why you are holding the event and what you are hoping to achieve.
We recommend applying for a grant at least two weeks before your event. We strongly discourage retroactive grants.
Here's the process to apply for a grant:
Step 1: Fill out a Grant Form and Submit Risk Assessment.
You can download the form here.
The Grant Form was discussed in Society Treasurer's Training, and all treasurers have received a Society Treasurer's Guide that covers how to fill out the form. If you have any additional quetions, you can email the Societies Grants Officer via email@example.com or go to the Societies Committee Office Hours (Mondays 4-6pm in Main Bar).
You must also submit a risk assessment 14 days before the event. You will not be able to claim your grant if your risk assessment is not approved! You can find information for risk assessments here. Email your completed risk assessment to firstname.lastname@example.org.
Step 2: Submit the completed form and go to Societies Committee Office Hours.
Once you've completed the form, please email it to email@example.com. You will also have to come to Office Hours (Mondays 4-6pm in Main Bar) to discuss your grant request.
Step 3: Reviewing your grant request.
Once we've received your grant request and reviewed it with you, your request will be discussed by the committtee at their weekly Wednesday committee meeting.
If your grant request is over £500.00, you'll be asked to come to the meeting to present your request and answer any questions the committee may have about the event.
You will hear back by the following Friday and be informed of the committee's decision.
If you have been successful, the Societies Grants Officer will email you about how much funding have been granted as well as a Grant Receipt to access the funds.
Step 4: Claiming your funding.
In order to claim your grant funding, your president and treasurer must sign off on the grant receipt. Please bring your Grant Receipt and valid receipts to the Cash Office to reimburse any expenses.
If you have any questions about the grants process, you can email the Societies Officer via firstname.lastname@example.org