With over 150 affiliated societies, there is a huge variety of activities that you can join! But what do you do if you if the society you want to join doesn't exist?
Well, don't worry, because you can set up a new society with support from the Societies Committee!
If you have any questions at all, don't hesitate to get in touch with the Societies Officer via socs@, come along to the weekly Societies Committee Office Hours (Mondays 4-6pm), or drop by the DoSDA's office on the middle floor of the Union.
Affiliating your society to the Students' Association has a number of benefits:
- Qualify for financial assistance in the form of grants and loans, to assist you in putting on events which fulfil the aims of your society.
- Priority access to facilities such as room bookings, equipment hire, and a stall at Freshers' Fayre.
- Society pigeon hole and email address.
- Support from Students' Association permanent staff and insurance.
Affiliated societies are managed and promoted by the Societies Committee, which will provide support if and when you need it, as well as provide training for your committee members.
If you are thinking of affiliating, please note the following things:
- Check the societies list to confirm your idea doesn't already exist. We cannot affiliate a society which intends to do the same thing as an existing affiliated society.
- You must have at least 25 paid members.
- Ordinary membership of your society must be open to all students.
- You must charge a minimum membership fee of £3, though we can discuss options if this will be a significant issue for your society.
If you have any questions regarding affiliation, contact the Affiliations Officer at NewSocs@.
Step 1: complete the New Society Request Form
Download and complete a copy of the New Society Request Form, and email the completed the form to the Affiliations Officer at NewSocs@.
The Societies Committee will discuss your request at their weekly Wednesday committee meeting, and you will hear by the following Friday. The committee will make one of the following decisions:
- Grant you Leave to Proceed (LTP), to formally start the affiliation process
- Conditionally grant you LTP, meaning the Committee requires more information about your society OR you need to gain approval from existing societies with similar aims or activities.
- Reject your new society request.
Why are some new society requests rejected?
- There is already an existing society that has comparable aims and hosts similar events.
- The proposed society is sports-based.
- You will likely be redirected to the Athletic Union; if they also reject the proposal, we will reconsider.
- The proposed society promotes competing brands or companies.
- This includes specific alcohol brands that are not currently available in the Students' Association.
- The proposed society is exclusive, or challenges the values of the Students' Association.
Step 2: training
If your new society request is successful, some of your committee members will need to complete training. This includes your President, Treasurer, and a Health and Safety Rep.
Training is held on Microsoft Teams; email NewSocs@ to arrange a time.
Your committee must complete training within 3 weeks of being granted LTP.
Step 3: paperwork and setup
These steps are necessary requirements of affiliation:
You will be sent a link to upload affilation paperwork electronically.
Once you have met the requirements of affiliation, the Societies Committee will give you access to all affiliate resources, including free room bookings and funding.
Explore the Manage Your Society area for the next steps. This includes holding committee elections, publicising your new society, and setting up your page on this website.
If at any point you wish to discontinue the affiliation process for your society, you must notify the Affilations Officer via NewSocs@.
Get in touch with the Societies Officer if you have any questions. To attend our Office Hours (4-6pm Mondays), please use this link.
You will need to reaffiliate every summer.
Improper behaviour may be reported to the Association Authorised Discipline Officer for action under the Association’s disciplinary procedures or the Student Conduct Officer for disciplinary action under the University disciplinary procedures