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Academic Representation Intern (AY 2021-22)

Listed by University of St Andrews Students' Association


Application deadline: Sun 11 Jul 2021 23:59


£9.00 per hour (Grade 1.3)


Variable (expected 5 to 15 hours per week) The variable working hours reflect the changing demands on student representatives across the academic year – applicants must be flexible in this respect.


Your role

The St Andrews Students’ Association is central to the leadership and development of an active system of student representation, providing the space and tools for strengthening and building consultation and collaboration on key issues affecting the student community. The Director of Education coordinates a group of democratically elected academic representatives who drive essential feedback mechanisms, community-building, and enhance learning and teaching at the University of St Andrews.

This position will work with the Director of Education, Faculty Presidents, PG Academic Convener and within the wider academic representative structure to ensure effective communication with the student body as well as administrative function of student fora across the Association. Applicants should be able to work a minimum of one hour per day closely with the Director of Education, setting priorities and supporting in drafting template communications and ensuring the feedback loop is closed with the wider student body by utilizing social media and alternative routes to effectively communicate. The variable working hours reflect the changing demands on student representatives across the academic year and so applicants should be prepared to respond accordingly by supporting with larger scale standing items such as the Class Representative elections and student-led awards.

Principal Duties and Responsibilities of Post-holder

  1. Provide administrative support to the Director of Education by overseeing scheduling, identifying calendar conflicts and ensuring overall effective time management through optimising workstreams.
  2. Support in expanding the social media presence and visibility of the work of Academic Representatives by identifying and utilising effective communication channels for publicising relevant information or opportunities to the wider student body.
  3. Carry out tasks associated with minuting meetings, including drawing out action points, ensuring clarity of information, and circulating or publishing minutes for use by the relevant individuals.
  4. Support the Director of Education by drafting template communications following up on staff or student concerns following participation in University-level meetings.
  5. Act as clerk to the Academic Executive Team by minuting, collating actions and uploading minutes of Association committees and working groups (such as School Wellbeing Advisory Group (SWAG), School Presidents Advisory Group (SPAG), Education Committee and the Class Rep Expansion pack fora to the Student’s Association website, ensuring that information is kept up to date and relevant. 


Person Specification




Means of Assessment

(application form, interview, test, presentation etc.)


Education & Qualifications 


(technical, professional, academic qualifications and training required) 


Good administrative and organisational skills


Experience of higher education (as student or staff)

Experience working within a student-led setting


Certificates, application letter, CV


Experience & Knowledge


(examples of specific experience and knowledge sought)


Ability to evaluate, analyse and synthesise information


Experience in organising consistent engaging social media


Experience in student representation


CV, application letter and interview


Competencies & Skills


(effective communication skills, initiative, flexibility, leadership etc.)   



Strong interpersonal skills and good at networking


Ability to communicate effectively and clearly with a wide range of people


Ability to work proactively and manage time and deadlines


Well-organised, attentive to detail and conscientious


Commitment to equality, diversity and inclusion principles 


Good administrative and organisational skills


Ability to work independently and collaboratively


Adaptable and flexible








CV, application letter, interview


Essential Criteria – requirements without which a candidate would not be able to undertake the full remit of the role.  Applicants who have not clearly demonstrated in their application that they possess the essential requirements will normally be rejected at the short listing stage. 


Desirable Criteria – requirements which would be useful for the candidate to hold.  When short listing, these criteria will be considered when more than one applicant meets the essential requirements.  


How to Apply

Applications by CV and covering letter should be sent to: Union Building, St Mary’s Place, St Andrews, KY16 9UZ. Email:, tel: 01334 462700.

Closing date: 11th July 2021


The University of St Andrews Students’ Association is committed to promoting diversity and equality for all and welcomes applications from candidates of all backgrounds. We particularly aim to include perspectives from people with disabilities, from BAME backgrounds, and those with diverse sexualities or marginalised gender identities. 

The University of St Andrews Students Association is a registered charity, charity no: SCO19883.