Applying
Application deadline: Mon 12 Jan 2026 23:59
Complete an application form and equal opportunities form and email them to [email protected], or post to Students' Association, St Mary's Place, St Andrews, KY16 9UZ.
Details
Your role
Every year, the Students’ Association elects and recruits hundreds of volunteers to impact the student experience across every area of the university. From academic representation to student activities, we would not exist without our incredible volunteers and their passion for making sure every student has the best experience whilst studying.
This position will work with the Activities Coordinator, and within the wider representation and volunteer and employability structures including the President of Student Opportunities, the SVS Convener and the Employability Officer to ensure the continued enhancement of the student experience.
Applicants should be able to work a minimum of one hour per day (during the work week) closely with the Activities Coordinator and the President of Student Opportunities, setting priorities, carrying out administrative tasks, and supporting in drafting template communications. The post holder will also work as part of the wider representation team on a variety of projects, including Volunteer of the Month. The variable working hours reflect the changing demands on student representatives across the academic year and so applicants should be prepared to respond accordingly by supporting with larger scale standing items such as the Student Excellence Awards, Portal Awards and Honorary Life Membership. Some projects and activities may occur outside of term time or working hours, but specific arrangements will be made with the successful applicant on a case-by-case basis.
Principle Responsibilities of Post-Holder
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Provide administrative support to the Activities Coordinator and the President of Student Opportunities by assisting with meeting scheduling, monitoring status of the relevant Association Funds and Awards, keeping an overview of the Activities inboxes and coordinating time sensitive replies
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Opportunity to create and manage new projects regarding volunteers and volunteer recognition
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Work to develop and implement the University and Union employability strategy
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Reading relevant meeting agendas and papers and summarising the key points as relevant
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Work to develop our student volunteering and employability offerings, including further develop volunteer recognition as well as fostering links with the University Employability services
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In partnership with SVS, administer the provision on the Volunteer Portal
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Recruit and organise volunteers for key events throughout the year, including Freshers Fayre, Refreshers Fayre, and the Volunteer Portal Awards
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Publicise deadlines for and offer advice and support for those logging volunteer hours?
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Collect, record and send emails with necessary information and updates.
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Administrate Volunteer Recognition Schemes
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Keep website and marketing up to date with volunteer achievements and relevant guides
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Work with elected officers on Union projects
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Mange and advertise any relevant funding
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Work on other special projects throughout the year. These may include: One Union Awards, Student Excellence Awards, Volunteer Portal Awards, Students’ Association Elections, Freshers Fayre, Refreshers Fayre, Student Spend Budget, Annual Report, joint initiatives with the University as they arise.
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Attributes
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Essential
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Desirable?
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Means of Assessment
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Education & Qualifications
(technical, professional, academic qualifications and training required)
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Experience in higher education (as student or staff)
Must be in good standing with the University and Union
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Experience working within a student-leadership setting
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Certificates, application letter, CV
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Experience & Knowledge
(examples of specific experience and knowledge sought)
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Ability to evaluate, analyse and synthesise information
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Experience in student volunteering
Experience leading on assigned projects
Experience in student representation or affiliated societies
Experience using the Volunteer Portal
Experience as a volunteer either externally or in St Andrews
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CV, application letter, and interview
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Competencies & Skills
(effective communication skills, initiative, flexibility, leadership etc.)
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Strong administrative and organisational skills
Strong interpersonal skills and ability to work with a diverse set of stakeholders
Ability to communicate effectively and clearly with a wide range of people
Ability to work proactively and manage time and deadlines of self and others
Ability to attend in-person meetings in St Andrews.
Well-organised, attentive to detail and conscientious
Commitment to equality, diversity and inclusion principles?
Competency with the Microsoft Office Suite, Canva and other relevant software
Adaptable and flexible
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Ability to work both independently and collaboratively
Event planning skills
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CV, application letter, interview
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Essential Criteria– requirements without which a candidate would not be able to undertake the full remit of the role.??Applicants who have not clearly demonstrated in their application that they possess the essential requirements will normally be rejected at the short-listing stage.
Desirable Criteria– requirements which would be useful for the candidate to hold. When short listing, these criteria will be considered when more than one applicant meets the essential requirements.
How to Apply
Applications for this post should be sent by CV and covering letter via email to [email protected] (Subject line “Volunteer and Employability Intern Application”).
Other contact information: Address: Union Building, St Mary’s Place, St Andrews, KY16 9UZ. tel: 01334 462700.
Closing date: Monday 12th January (23:59)