Application and Claims Process

Application Process

1. Prepare Application: You must procure the following information for your application:
   • Name of society.
   • Society Email.
   • Name and Position in your society.
   • Point of contact.
   • Name of the event (for which the money will be used)
   • Amount Requested.
   • Reasoning.
   • Working Budget for your society.
   • Budget for the event.
   • Risk Assessment (If neccessary).
2. Submission: Please submit this information through the following microsoft form: Application Link.
3. Review and Notification: The Societies Committee reviews applications on the last Tuesday of each month. Meeting dates for semester 1 are as follows:
   • Tuesday 30th September 2025
   • Tuesday 28th October 2025
   • Tuesday 25th November 2025
   If you have requested over £500, you will be invited to discuss your application with the Grants panel on the Tuesday of whichever month you applied. You will receive a decision via email by the following Friday.

Claims Process

1. Redeeming Funds: Successful applicants must have the grant receipt signed by both the President and Treasurer. Receipts or invoices are then presented to the Cash Office, which can also arrange advance payments if an invoice is provided.
2. Restrictions: Grants cannot be used to reimburse alcohol purchases, although events may include alcohol.

Useful Terms of References:

• Societies Fund - Terms of Reference (.pdf)

Useful Documents:

• Treasurer Training Slides
• Societies Budget Tracker and Cashbook
• Large Scale Event Budget
• Funding Document