How to book an event

The Union is here for students to use. We have two venues available to be booked by following the following step. We can also help you plan events in spaces around town.

We have venues available to be booked by following the below steps. We can also help you plan events in spaces around town. If you have any questions, please contact the Director of Events and Services, on doserv@.  If you require meeting rooms or rehearsal rooms you can book these here

1. Fill out the venue booking form. 

Once you've checked the space you require is available, fill out the booking form

(Please note this is a new system, if you do not recieve a reply within 5 working days please email sarooms@)

2.  The DoES & Commercial Manager will discuss your booking.

The DoES (sometimes referred to as DoServ, such as on e-mail) is on the middle floor of the Union. It's a sabbatical officer position. The DoES can advise you on costings, health and safety, logistics, venue hire fee and how to market your event.
 

3. Some one will be intouch to discuss the hire fee

 

4. You'll be notified if your event is approved / not approved.

 

5. When your event is approved you will have to attend an Ents User Group on Wedesday, 1pm.

The Ents Crew are the sub-committee of the Union who form all of the tech support for our events. They're student volunteers who enjoy what they do, but it's really important they know your plans ahead of time. This is why they hold User Groups meetings, which are an informal opportunity to discuss your events plans, along with our Building Supervisor, Bruce Turner. Bruce can advise on logistics, health and safety and capacities.

Your booking will be finalised after you have visted User Groups - we suggest coming to the first meeting after you submit your booking form, and again two weeks before your event with an update. 

Other useful things to know:

Printing and wristbands
We can print tickets, posters and order wristbands through Rachel Kinloch, our Design and Marketing Manager (sadesign@).  A4 and A3 full colour posters can be printed in our design room, which is located on our middle floor.
On the night
Ents will appoint an Event Manager (EM) who will oversee your event, and takes charge after the doors open. They're here to help, but also know what they're doing. Our doorstaff will also assist - make sure you've got your reservation list.