sport

The Athletic Union is the umbrella organisation for the support and development of University sport. It's run by students, for students, providing structure and advice to 62 clubs and well over 3,500 members.

As a volunteer officer at the AU, you will be expected to aid and assist the permanent staff in the roles, along with taking some of the more minor, but no less important, tasks on. These tasks will normally be administrative, but the strategic role of the volunteer exec is just as valued. The volunteer exec will sit on the overall AU executive board which should convene at the very minimum once a fortnight.

With much of the administrative work also needing to take place in the AU offices, contact time with the permanent members of staff by being down in the office and on a regular basis should be of paramount importance. This not only allows the volunteers a chance to keep up to date with what is happening centrally, but also allows the permanent members of staff access to a wider variety of student clubs from which to gain opinions.

Ultimately the volunteer exec is there to help the AU in its core goals – namely to provide the widest possible variety of sport, and to ensure that this provision is of the highest standard through all aspects of sport. It must also ensure a smooth handover throughout the elections and following handover periods.

The following positions, which together comprise the Athletic Union Executive, will be up for election on 18.03.2011:

Athletic Union President

The AU President is a full time, sabbatical role, which:
- represents the sporting interests of students at the University of St Andrews
- promotes the widest variety of, widest participation and highest standards of student physical activity
- promotes and defends the availability of the widest possible variety of student opportunities and facilities for physical activity

The AU Presidents responsibilities primarily involve:

Representation
- Represent the AU to the students and the students of the AU to the DSE, the wider university and wider society
- Engage with any sporting concerns held by students at St Andrews
Strategy
- Develop and implement AU strategy for the promotion and provision of student sport at all levels across the University based on election aims
Internal & External Liaison
- Liaise with e.g. the Sabb team, Estates, Directors of Service Units, Club captains and members to ensure sport is recognised by the university
- Manage the AU Executive team

- - Liaise with e.g. SUS, BUCS, NGBs and with media outlets
Fixtures
- Act as the contact for and re-arrange postponed fixtures
- Organise club BUCS and SUS fixtures during the regular seasons
Club Discipline
- Take the lead on disciplinary activity e.g. initiating disciplinary action and promoting suitable standards of behaviour
Back up
- Act as back up for Publicity, Club Development, Coaching and Knock Outs
Awareness
- Develop and maintain an awareness of all other AU activities

For more information contact contact Andy Dick on president@saints-sport.com

Athletic Union Vice President

Primary roles:
• Assist the President in the general management of the AU
• Assist the Health and Safety Administrator by collecting in Health and Safety forms (Safety Liaison Officer)
• Convene the AU Ball and Blues and Colours Dinners (with a co-opted social committee and Alumni officer)
• Oversee Blues and Colours criteria for clubs with President, CDO and Administrator
 Secondary roles:
• Act as backup for the AU President (with regards representation, strategy and club discipline)
• Develop and maintain an awareness of all AU activities
Contact vicepresident@saints-sport.com for more information

Secretary
Primary roles (back up by Administrators and President):
• Keep minutes and update the minute books from the Executive meetings
• Record attendance at meetings
• Manage the training of drivers for the AU vehicles with Admin 2
• Promote driver safety and procedures for transport
• Deal with transport insurance claims with help from admins 1 and 2
Secondary roles:
• Assist with transport bookings
• Liaise with President over discipline issues and strategy
• Develop and maintain an awareness of all other AU activities
Contact secretary@saints-sport.com for more information.

Treasurer
Primary roles: (Backed up by the Administrator for the most part along with the CDO)
• Formulate a Financial Club Agreement between the AU and all affiliated clubs
• Set and monitor the AU budget and report to the Executive at meetings on the AU financial position
• Ensure that all AU financial procedures are in accordance with University regulations
• Supervise all club Treasurers and ensure that all clubs are managing their finances in accordance with University requirements
Secondary roles:
• Liaise with President over discipline issues and strategy
• Develop and maintain an awareness of all other AU activities
Contact treasurer@saints-sport.com for more information.

Alumni Officer
Primary roles (backed up by Vice President)
• Liaise with Development office with regards fundraising and Alumni Database
• Liaise with Clubs to gather alumni contact details
• Manage the AU Alumni database
• Produce a sports alumni newsletter
• Manage Hall of Fame and Awards boards with DSE
• Produce calendar of alumni events
• Manage provision of Alumni clothing (blues ties etc) with AD1
Secondary roles:
• Help with clothing provision
• Develop and maintain an awareness of all other AU activities
Contact alumni@saints-sport.com for more information.

Publicity Officers
This year there will be two publicity officer roles: Web Officer and Design & Photography Officer.
For more information contact publicity@saints-sport.com

Web Officer
- Will be trained in T4, the University Web CMS & the Google apps suite
- Responsible for ensuring that all clubs have an up to date website
- Responsible for developing and maintaining the Athletic Union web sites and other Athletic Union web based communications andpublicity
- Responsible for the Athletic Union Google apps suite

Design & Photography Officer
- Will be trained in Adobe InDesign & Photoshop and provided with the AU graphic design laptop and access to the AU DSLR
- Responsible for the visual output of the Athletic Union: posters, flyers, web graphics & the annual AU Club Guide etc
- Responsible for the integrity and development of the Saints Sport brand.
- Responsible for University sports photography

Remember, all publicity for AU candidates must contain the saints-sport logo.

No AU candidates can use yellow as their campaign colour (because this will be the colour of the ballot papers).

All positions on the AU will be counted via the 'first past the post' system of counting, rather than single transferable vote which will govern all other elections.